Using Auto-Purchase Orders (Auto-PO)

Automatic Purchase Orders

InvenPro can automatically generate Purchase Orders when stock falls below the reorder point — eliminating the need to manually monitor every SKU.

How Auto-PO Works

1. A product's stock level drops to or below its Reorder Point
2. InvenPro generates a draft PO for the configured Reorder Quantity from the product's preferred vendor
3. The draft PO appears in Procurement → Purchase Orders with status Draft (Auto)
4. A purchasing manager reviews and approves it

Enabling Auto-PO

1. Go to System → Settings → Procurement
2. Enable Auto-Generate Purchase Orders
3. Choose: Create as Draft (recommended) or Auto-Approve (for trusted, routine orders)

Per-Product Configuration

For each product, configure in the Stock Settings tab:

• Preferred Vendor — who to order from automatically
• Reorder Quantity — how many units to order (e.g. 1 month's supply)
• Reorder Point — the trigger level

Auto-POs are generated once daily at midnight. You can also trigger a manual check from Procurement → Auto-PO → Run Now.