Setting Up Purchase Approval Workflows

Purchase Order Approvals

InvenPro lets you require approval before a Purchase Order is sent to a vendor. This prevents unauthorized spending.

Enabling Approval Workflow

1. Go to System → Settings → Procurement
2. Enable Purchase Order Approval
3. Set approval thresholds:
   • Under 100,000 MMK — Auto-approved
   • 100,000–500,000 MMK — Manager approval
   • Over 500,000 MMK — Director approval

Approval Process

1. Purchaser creates PO → status = Pending Approval
2. Approver receives notification (in-app + email)
3. Approver reviews and clicks Approve or Reject
4. If approved → PO status changes to Approved → can be sent to vendor
5. If rejected → Purchaser is notified with reason

Approval Audit Trail

Every approval action is logged with timestamp and user. View the full history in the PO's Activity Log tab.